Use this free dispatcher carrier agreement template to design a detailed agreement between the Carrier and Dispatcher when handling Cargo on their behalf. This customizable template will define a clear relationship between you and the other Party.
Company: [Dispatcher.Company]
Address: [Dispatcher.StreetAddress] [Dispatcher.City] [Dispatcher.State] [Dispatcher.PostalCode]
Start the document with all the Carrier’s details so you can quickly look it up. These details should cover the company’s name, registration, Insurance company, and contact details.
You will receive an invoice via fax, email, or mail to the postal address above, depending on your preferences. You only pay the amount on the invoice, with no hidden charges. All fees are collected at the time of completed transactions.
For this Agreement to be valid, you require specific documents from the other Party. List them here to ensure they know the documents they must supply. These documents ensure your relationship operates under legal regulations.
Documents we need to do business with you, [Carrier.Company] , and get a load:
Signed Limited Power of Attorney form Copy of Motor Carrier Form Copy of Insurance Certificates, listing Dispatcher as certificate holder Signed W-9 Form Company Profile Sheet with three Established ReferencesNow you get to the main section of the dispatch carrier agreement. You must define the parties and detail each Party’s obligations.
This Dispatch Carrier Agreement (“Agreement”) dated on the (Date) is made by and between [Carrier.FirstName] [Carrier.LastName] of [Carrier.Company] (“Carrier”) and [Dispatcher.FirstName] [Dispatcher.LastName] of [Dispatcher.Company] (“Dispatcher”). The Dispatcher is a transportation dispatcher who agrees to handle the necessary paperwork between the Carrier and their Shippers on behalf of the Carrier to secure their Cargo.
Below, you must add the Carrier’s company type. For example, are they a motor contract carrier operating in the ICC’s jurisdiction? Or are they an independent contractor licensed by the FMCSA?
Carrier is an (Carrier.Industry), licensed by the (Carrier.License) and operates as a (Carrier.Type) according to the authority issued in Number MC-________________.
This Agreement will begin on the (Start.Date) and shall be perpetual unless both Parties mutually agree to terminate it via written notice at least thirty (30) days beforehand. For the duration of this Agreement, Carrier agrees to use the dispatching services of the Dispatcher exclusively.
The Dispatcher will handle all paperwork, faxes, phone calls, and other administration from the Shipper to tender commodities (“Cargo”) shipments to Carrier. Carrier has the responsibility to transport this Cargo in interstate commerce between points and places as specified in their contract with the Shipper, and that falls within the scope of their operating authority.
The Dispatcher only has this Agreement with the Carrier and bears no legal or financial responsibility in the transaction between the Shipper and Carriers.
Carrier agrees to pay Dispatcher (Number)% of the face value of their contract with Shipper, as stated on the load confirmation sheet. These payments will be made to the Dispatcher when securing the Cargo.
If the payment is more than (Number of Days) days late, then the Dispatcher has the right to levy a late fee of $(Amount)/(Percentage)% interest on the outstanding balance. The invoice must be paid using (Payment.Method) or (Payment.Method).
Carrier agrees to give Dispatcher the authority to provide their signatures for invoices, rate confirmation sheets, and any other paperwork associated with securing Cargo and billing purposes. The Carrier is solely liable for any loss or damage sustained when transporting property as arranged by the Dispatcher and while in their possession.
Carrier agrees to hold harmless the Dispatcher from any liability or claim of injury, property damage, or other loss occurring during the transportation operation conducted by them. Carrier agrees to comply with all applicable federal, state, and local regulations pertaining to the operation.
Carrier acknowledges that Dispatcher has built an extensive customer base of shippers, brokers, and receivers that is essential to its operations. As such, disclosure of these customers and their companies constitutes valuable consideration. For this reason, Carrier agrees to not directly or indirectly solicit or do transport business with customers they serviced as a result of this Agreement. This understanding will last for the duration of this Agreement and two (2) years after its termination unless all Parties otherwise agree in writing.
Should the Carrier violate this understanding and do business with a Dispatcher customer without the written consent of the Dispatcher, the Dispatcher has the right to claim damages. These damages will be twenty-five (25)% of the aggregate of all charges and rates assessed for the transportation, plus liquidated damages equal to ten thousand ($10,000) dollars.
The Carrier will waive all rates provisions that it may contain in its published tariffs, as it functions as a duly permitted contract carrier under the terms of this Agreement.